Cookies Policy

Last updated: 23 September 2026

Introduction

This Cookies Policy explains how spotlumix uses cookies and similar technologies on its website. The site operates as a commercial platform focused on professional video operations, live signal management, content distribution, camera work and the creation of reliable high-quality feeds for news programmes and television broadcasting. As a United Kingdom based service we comply with the UK General Data Protection Regulation, the Data Protection Act 2018 and the Privacy and Electronic Communications Regulations. This document provides clear information about the cookies deployed, the purposes they serve and the choices available to visitors. It forms part of our broader commitment to transparency and lawful data handling practices.

What Cookies and Similar Technologies Are

Cookies are small text files placed on your device when you visit a website. They allow the site to remember actions and preferences over time. Similar technologies include web beacons, pixels and local storage objects that can store or access information on your device. These files may contain identifiers, timestamps, settings or technical data. They do not contain executable code and cannot run programmes or deliver viruses. The information stored can include details about your browser, device type, IP address, pages visited and interactions with media content such as video playback quality or feed selection.

Why the Site Uses Cookies

spotlumix uses cookies to deliver core functionality, improve performance and support legitimate business operations. Without certain cookies the website would be unable to maintain user sessions, remember consent choices or ensure secure delivery of professional media feeds. Analytics cookies help us understand how visitors navigate the platform so we can refine the service for broadcasters and production teams. Advertising cookies, where used, support targeted promotion of our professional services within the media sector. All usage is limited to what is necessary for the stated purposes and is reviewed regularly against UK legal requirements.

Categories of Cookies We Deploy

We classify cookies into five main categories. Strictly necessary cookies enable essential features such as secure login, form submission and navigation. Functional cookies remember preferences like language or video player settings. Analytics or performance cookies collect aggregated usage data to measure site effectiveness. Advertising or targeting cookies may be used to deliver relevant promotional messages about our media feed services. Social media cookies allow integration with external platforms for sharing broadcast content. Each category is explained further in dedicated sections below with details on legal basis and retention.

First-Party Versus Third-Party Cookies

First-party cookies are set directly by spotlumix and relate only to our domain. They handle core functions such as session management for live signal monitoring tools. Third-party cookies originate from external providers including analytics services, content delivery networks and advertising partners. These may be required to embed video players or track performance across distributed feeds. We maintain contracts with all third-party providers that require compliance with UK data protection standards. Visitors can identify the source of each cookie through our consent management interface.

Session Versus Persistent Cookies

Session cookies exist only while the browser is open and are deleted automatically when the session ends. They are used for temporary functions such as maintaining a live video stream connection. Persistent cookies remain on the device for a defined period or until manually deleted. These may store long-term preferences or consent records for up to 24 months. Retention periods are set according to the minimum time needed to fulfil the purpose, after which the cookie is automatically removed or anonymised.

Data Handled and Specific Purposes

Strictly necessary cookies process technical identifiers required for site security and basic navigation. Functional cookies store user-selected options such as video quality settings or region preferences. Analytics cookies record aggregated metrics including page views, time spent on feed management tools and error rates during live broadcasts. Advertising cookies may capture interest signals related to professional media services. No category processes special category data. All data is handled in accordance with the principles of purpose limitation and data minimisation under UK GDPR.

Legal Basis for Each Category Under UK Law

Strictly necessary cookies rely on the strict necessity exemption under PECR and do not require consent. Functional, analytics and advertising cookies are deployed only after obtaining explicit consent through our cookie banner. Consent is recorded and can be withdrawn at any time. Where legitimate interests are relied upon for non-essential processing we conduct balancing tests and provide clear opt-out mechanisms. All processing is documented to demonstrate accountability to the Information Commissioner’s Office.

Cookie Providers and Retention Details

The following list summarises the main cookies and similar technologies in use. Strictly necessary: session identifier set by spotlumix for 30 minutes. Functional: preference storage by spotlumix for 12 months. Analytics: performance measurement by our analytics provider for 13 months. Advertising: targeting by media partners for up to 24 months. Social media: sharing tokens by platform providers for 6 months. Full provider names and exact expiry values are displayed within the consent management tool for each visitor.

How the Consent Manager Works

Our site-wide cookie banner appears on first visit and allows granular acceptance or rejection of non-essential categories. Choices are stored and respected across subsequent visits. Users may reopen the banner at any time via a link in the footer to review or modify selections. Withdrawal of consent takes immediate effect and stops further collection by the relevant cookies. Records of consent are retained for audit purposes for three years in line with regulatory expectations.

Browser-Level Controls and Consequences

Most browsers allow users to block or delete cookies through settings menus. Disabling strictly necessary cookies will prevent core functions such as form submission and secure access to feed management tools. Blocking analytics cookies may reduce the accuracy of performance reports but will not stop the site from operating. Persistent refusal of all cookies can impair video playback quality and limit access to personalised features. We recommend reviewing browser documentation for the most current instructions on cookie management.

International Transfers of Data

Some third-party providers may process data outside the United Kingdom. In such cases appropriate safeguards including standard contractual clauses approved by the UK Government are in place. A full explanation of transfer mechanisms and recipient locations appears in our separate Privacy Policy which should be read alongside this document.

Changes to This Policy

We review this Cookies Policy periodically and update it when processing activities or legal requirements change. Material revisions will be highlighted on the website for 30 days. Continued use of the site after changes constitutes acceptance of the updated policy. The date of the most recent revision always appears at the top of the page.

Contacting Us About Cookies

If you have questions about our use of cookies or wish to exercise your rights under UK data protection law please contact us using the details on our Contacts page or by writing to C10 Alison Business Centre, 39 Alison Crescent, Sheffield S2 1AS, United Kingdom. You may also email [email protected] or telephone 0114 360 5060. We aim to respond to all enquiries within one month. Our Data Protection Officer can be reached through the same channels for matters requiring formal regulatory attention.